283 - Building Your Business Function Chart with AI: A Guide to Business Function Charts (Part 2)

Struggling to visualize how your business actually functions? In this practical follow-up episode, Martin and Khalil demonstrate how to create comprehensive business function charts using AI tools like Claude. Learn how to map out your entire sales process, identify sub-functions, define core activities, and transform chaotic operations into clear, manageable systems for your contracting business.

What You’ll Learn

How to create visual function charts that clarify business operationsThe difference between functions, sub-functions, and core activitiesTechniques for using AI to map and organize your business processesHow to identify ownership of critical business activitiesPractical steps to transform abstract workflows into actionable systems

Time Stamps

00:39 - Episode Intro01:27 - Visualizing the Workflow02:56 - Detailed Workflow Breakdown06:21 - Defining Business Functions18:56 - Understanding Core Activities and Checklists21:16 - Creating a Function Chart23:42 - Exploring Wispr Flow29:02 - Mapping Roles and Functions

Snippets from the Episode

"When you think about SOPs and checklists, you really want to start with checklists at the core activity level. That basic level is where you create your checklists for the things you need to do."- Khalil Benalioulhaj"By having this function chart together, you can really start to map your business. You can map roles, identify who owns each activity, and figure out capacity issues across your team."- Khalil Benalioulhaj"How cool would it be for your business if you were thinking, 'Hey, I'm trying to work on my business. Where do we have the most problems? Which sub-function is causing us the most issues right now?'" - Khalil Benalioulhaj"Unlike an org chart, in a function chart one person can own multiple sub-functions. You're not saying this is your role, you're telling people these are the things you need to do."- Khalil Benalioulhaj

Key Takeaways

Function Hierarchy MattersStart With Visual MappingCore Activities Need ChecklistsAI Can Build Your FrameworkAssign Ownership to FunctionsFocus on Problem Sub-FunctionsMap Your Tech Stack to Functions

Resources

CFC 280 - Mapping Your Workflows with AI: A Guide to Business Function Charts Part 1WisprFlow Referral LinkClaude Artifact - Sales WorkflowClaude Artifact - Sales Function ChartClaude AI PowerPoint/Google Slides HTML Flowchart GeneratorsKanban board systems⁠⁠⁠⁠⁠⁠24 Things⁠⁠⁠⁠⁠⁠ Construction Business Owners Need to Successfully Hire & Train an Executive Assistant

⁠⁠⁠⁠⁠⁠Schedule⁠⁠⁠⁠⁠⁠ a 15-Minute Roadblock Call

Check out⁠⁠⁠⁠⁠⁠ OpenPhone⁠⁠⁠⁠⁠⁠

Build a Business that Runs without you. Explore our⁠⁠⁠⁠⁠⁠ GrowthKits⁠⁠⁠⁠⁠⁠ 

Need Marketing Help? We Recommend⁠⁠⁠⁠⁠⁠ Benali⁠⁠⁠⁠⁠⁠Need Help with podcast production? We recommend⁠⁠⁠⁠⁠⁠ Demandcast⁠⁠⁠⁠⁠⁠

More from Martin Holland

⁠⁠⁠⁠⁠⁠theprofitproblem.com⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠annealbc.com⁠⁠⁠⁠⁠⁠   

⁠⁠⁠⁠⁠⁠Email Martin⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Meet With Martin⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Instagram⁠⁠⁠⁠⁠⁠

More from Khalil

⁠⁠⁠⁠⁠⁠benali.com ⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Email Khalil⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Meet With Khalil⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠LinkedIn⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Facebook⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Instagram⁠⁠⁠⁠⁠⁠

More from The Cash Flow Contractor

Subscribe to our⁠⁠⁠⁠⁠⁠ ⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠⁠YouTube channel⁠⁠⁠⁠⁠⁠

Subscribe to our ⁠⁠⁠⁠⁠⁠Newsletter⁠⁠⁠⁠⁠⁠

Follow On Social:⁠⁠⁠⁠⁠⁠ LinkedIn⁠⁠⁠⁠⁠⁠,⁠⁠⁠⁠⁠⁠ Facebook⁠⁠⁠⁠⁠⁠,⁠⁠⁠⁠⁠⁠ Instagram⁠⁠⁠⁠⁠⁠, ⁠⁠⁠⁠⁠⁠X(formerly Twitter)⁠⁠⁠⁠⁠⁠

Visit our ⁠⁠⁠⁠⁠⁠website⁠⁠⁠⁠⁠⁠

⁠⁠⁠⁠⁠⁠Email⁠⁠⁠⁠⁠⁠ The Cashflow Contractor